When managing group reconciliations, the ability to add and remove accounts seamlessly is critical for maintaining accuracy and organization. BlackLine makes it easy to manage your group reconciliations.

In our latest video, our BlackLine Practice Leader Adam Riskin, demonstrates step-by-step how to add and remove accounts from group reconciliations. Whether you’re onboarding new accounts or deactivating outdated ones, here’s a detailed guide to streamline your process.

The Account Group Screen

The process begins at the account group screen, which displays a list of all existing group reconciliations. Follow these steps:

1. 1. Locate the Target Reconciliation:
   • Identify the specific group reconciliation you wish to modify.
   • Click on the relevant reconciliation to access the configuration screen.
2. 2. Scroll to the Account Section:
   • Navigate to the bottom of the configuration screen to view the list of accounts currently assigned to the group reconciliation.

Adding Accounts to a Group Reconciliation

To include new accounts in your group reconciliation, do the following:

1. 1. Click the “Add Accounts” Button:
   • A list of available accounts will appear. Select the ones you wish to add by marking the checkboxes.
2. 2. Set the Add Date:
   • Pay close attention to the Add Date. This date determines the fiscal period when the selected accounts will join the reconciliation.
   • For instance, if you set the Add Date to August 2, 2024, the new accounts will be included in the group reconciliation starting from August 2024. They will not appear in any reconciliations prior to this date.
3. 3. Finalize the Addition:
   • Once you’ve selected the accounts and set the appropriate Add Date, click the “Add Accounts” button.
   • Verify that the accounts are listed under the group reconciliation with the correct start date.

Removing Accounts from a Group Reconciliation

To remove accounts, follow these steps:

1. 1. Click the “Remove Accounts” Button:
   • Select the accounts you wish to remove by checking the relevant boxes.
2. 2. Set the Remove Date:
   • The Remove Date is just as crucial as the Add Date. It determines the fiscal period from which the accounts will no longer be part of the reconciliation.
   • For example, if you set the Remove Date to August 2024, the accounts will remain part of the reconciliation up until July 2024. They will be excluded starting from the August 2024 reconciliation.
3. 3. Finalize the Removal:
   • After selecting the accounts and setting the appropriate Remove Date, click the “Remove Accounts” button.
   • Ensure the accounts are marked as removed with the specified date reflected.

After making your changes—whether adding or removing accounts—always click the Done button. This step saves your updates and ensures the system reflects the changes accurately.

Best Practices for Managing Group Reconciliations

1. 1. Double-Check Dates: Always verify the Add and Remove dates to avoid discrepancies in fiscal reporting.
2. 2. Audit Changes: Regularly review the account list to ensure all modifications align with your reconciliation goals.
3. 3. Save Your Work: Never forget to click “Done” after making changes to avoid losing progress.

By following these steps and keeping these tips in mind, you’ll ensure that your group reconciliations remain up-to-date and accurate.

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