Virtual versions are used mainly for constant currency reporting in Workday Adaptive Planning. However, there’s a hidden advantage of virtual versions that most customers don’t know! It is updating version selection in reports/dashboards.
For example, say you have many reports that reference the forecast version and the version changes from time to time because you might have a new forecast version every month. Instead of updating it manually for each of the reports, you can use Virtual Version to update the selection once and it will automatically update all the reports.
In this screenshot, I have a virtual version that’s called Current Forecast. It’s referencing the most recent forecast version.
Then, instead of using the Forecast 1+11 version in reports, I used this Current Forecast virtual version for all my reports. See below.
When the next forecast is ready and I need to change all my reports to Forecast 2+10, I will update the selection in the Virtual Version setup and all the reports will refresh with the Forecast 2+10 data.
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Read more Workday Adaptive Planning Tips & Tricks:
Mastering Merged Cube Sheets in Workday Adaptive Planning
Limiting the Scope of Calculated Accounts
