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IBM Planning Analytics Tips & Tricks

IBM Planning Analytics Tips & Tricks: Counting Hidden Rows in Excel

 

August 22, 2023

By Ivan Cepero

With a clever combination of formulas, you can have Excel calculate the number of hidden rows in a data set. This trick will work on both manually hidden rows and autotfilter hidden rows.

There are two ways to count hidden rows, depending on how your data is structured. Both methods use the AGGREGATE function.

The syntax of AGGREGATE is:

=AGGREGATE(function_num,options,array)

Where

Function_num is one of the following:

Function_numFunction
1AVERAGE
2COUNT
3COUNTA
4MAX
5MIN
6PRODUCT
7STDEV.S
8STDEV.P
9SUM
10VAR.S
11VAR.P
12MEDIAN
13MODE.SNGL
14LARGE
15SMALL
16PERCENTILE.INC
17QUARTILE.INC
18PERCENTILE.EXC
19QUARTILE.EXC

And options are one of the following:

OptionBehavior
DefaultIgnore nested SUBTOTAL and AGGREGATE functions
1Ignore hidden rows, nested SUBTOTAL and AGGREGATE functions
2Ignore error values, nested SUBTOTAL and AGGREGATE functions
3Ignore hidden rows, error values, nested SUBTOTAL and AGGREGATE functions
4Ignore nothing
5Ignore hidden rows
6Ignore error values
7Ignore hidden rows and error values

We will be leveraging option 5: Ignore hidden rows

Consider the example data set:

Application, table, Excel

Description automatically generated

Blank cells merit special treatment and will determine which method you use.

No Blanks in Data

If your data will have no blank (zeros are ok) like column D in the sample data set, you can use this formula to count the hidden rows:

=AGGREGATE(2,4,Table1[Feb])-AGGREGATE(2,5,Table1[Feb]) 

Blanks in Data

Table

Description automatically generated

If there are blanks in the data (as in column C), you will need to add a helper column in Excel. The helper column will use AGGREGATE for the cell in the same row and this converts a blank into a 0. Use the same formula as the first method but use the helper column instead of the original data.

=AGGREGATE(2,4,G3:G7)-AGGREGATE(2,5,G3:G7)

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Read more IBM Planning Analytics Tips & Tricks:

IBM Planning Analytics Tips & Tricks: Headcount Analysis

IBM Planning Analytics Tips & Tricks: Waterfall Charts

IBM Planning Analytics Tips & Tricks: Planning Analytics Workspace (PAx) Zoom Bar

Author

  • Ivan Cepero
    Ivan Cepero

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