We partnered with our client, LEARN Behavioral, on a webinar highlighting how multi-site healthcare organizations can benefit from adopting Workday Adaptive Planning. Here’s their story
LEARN Behavioral is a leading provider of autism services, specializing in Applied Behavior Analysis (ABA) therapy and school-based programs. With multiple regional brands operating under the LEARN umbrella, the organization faced increasing complexity in managing its financial planning and analysis (FP&A) processes.
Challenges Before Workday Adaptive Planning
Prior to implementing Workday Adaptive Planning, LEARN Behavioral encountered several roadblocks in their budgeting and forecasting workflows:
- Long Turnaround Times: The process of creating and updating budgets was time-consuming and inefficient.
- Manual Excel-Based Templates: Reliance on spreadsheets led to errors, inconsistencies, and difficulties in consolidating data.
- Lack of Insights Across Locations: With multiple sites operating under different brands, gaining a unified view of financial performance was challenging.
These challenges highlighted the need for a scalable and integrated solution to support LEARN Behavioral’s growth and operational complexity.
A Game-Changing Implementation
LEARN Behavioral adopted Workday Adaptive Planning to transform its FP&A capabilities. The implementation brought significant improvements, including:
- Streamlined Processes: By automating data collection and reporting, LEARN drastically reduced the time required for budgeting and forecasting.
- Enhanced Data Visibility: Centralizing financial data improved consistency and provided a single source of truth for decision-making.
- Rolling Forecasts: The ability to maintain monthly rolling forecasts enabled greater flexibility and responsiveness to changes in the business.
- Scenario Analysis: LEARN gained powerful scenario modeling tools to evaluate financial impacts and make informed decisions.
Empowering Operations with Data-Driven Insights
One of the most impactful outcomes of the implementation was empowering the operations team with direct access to financial data and dashboards. This self-service approach enabled managers to:
- Monitor performance in real-time.
- Identify trends and variances quickly.
- Make data-driven decisions without relying heavily on the finance team.
Integration and Unified Systems
Another critical benefit was the seamless integration of billing, payroll, and financial data into a single platform. This unified system eliminated data silos, ensuring consistency and enabling better collaboration across departments.
Measurable Results and Future Outlook
Since adopting Workday Adaptive Planning, LEARN Behavioral has seen:
- Reduced budgeting and forecasting timelines.
- Improved accuracy and consistency in financial data.
- Better insights to support growth and multi-site operations.
Looking ahead, LEARN Behavioral is well-positioned to continue scaling its services while maintaining financial discipline and operational efficiency.
LEARN Behavioral’s journey with Workday Adaptive Planning serves as an example of how technology can transform financial processes in complex, multi-site organizations. By streamlining workflows, enabling better data access, and enhancing forecasting capabilities, LEARN is now equipped to focus on its mission of providing high-quality autism services to families across the country.
