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Budgeting

IBM Planning Analytics Tips & Tricks: Rule Timestamps

December 10, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

TM1’s print report wizard still exists in Perspectives and many clients continue to use this approach. I recently came across an issue where a client wanted to “burst” a report and include a time stamp on a report that is being snapshot (e.g., set the cells to contain actual values and not TM1 functions that retrieve values).  Easy peasy … just use the =NOW function to generate a time stamp. Right?

Wrong. =NOW is not a TM1 formula. This means that the cell will not get converted and the timestamp would therefore refresh each time the report was opened/refreshed.

Ok, no problem. We can create a numeric value in a control cube that uses TM1’s NOW function. The time stamp will refresh each time the cell is referenced and we can then zap that value. Again, easy peasy. Right?

Wrong again! TM1 only refreshes numeric rules when the rule is re-processed. In order to keep updating the result (e.g., show the current time and date), the user would need to reprocess the rule each time.

Again, no problem. TM1 may not re-evaluate the numeric value, but it will re-evaluate a string rule like this each time the cell is queried. So we can just switch this into a string value and simply use a STR formula against the NOW command. Right?

Wait for it … wait for it …

Wrong once more! Remember that date stamps within TM1 and Excel vary by 21,916 days (well, maybe). As a result, we need to add these days to the formula. The end result gives us a formula that uses a combination of STR, NOW, 21916, lots of digits and decimals, and a trim of the wasted space.

IBM Planning Analytics Tips & Tricks: Rule Timestamps

… and this end result gives the client the ability to have a time stamp using a TM1 formula that can be snapshot and then converted into a date format!

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters! Or, sign up to get our Planning Analytics Tips & Tricks delivered directly to your inbox!

Read more IBM Planning Analytics Tips & Tricks:

IBM Planning Analytics Tips & Tricks: New Configuration Settings for Dates

IBM Planning Analytics Tips & Tricks: Writing Rules

IBM Planning Analytics Tips & Tricks: Rule Concepts that are Often Forgotten

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, Planning & Forecasting, Planning & Reporting, Revelwood, TM1, TM1 Perspectives

IBM Planning Analytics Tips & Tricks: Learn the Excel CELL Formula

December 3, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

Excel is, and always will be, a powerful tool for the financial team. With so much power, there are many great Excel formulas that rarely get used. I recently had a situation where I wanted to easily replicate a sheet and have each sheet use an MDX expression that referenced a different dimension name. I wanted to use a formula to determine the sheet name and used the CELL function.

The CELL function returns information about a specific cell within an Excel file. The syntax of the function is

CELL( info_type, reference ) 

The info_type defines the type of information to be returned and reference is associated with a specific cell. Some examples of info_type include “col” to define the column, “row” to define the row, “address” to define the cell refence and “filename” to return the full path and filename of the workbook and the worksheet.

The resulting format of the info_type called filename is

path[workbook.xlsm]sheetname

I took the approach of naming the sheet with the same name as the dimension. For example, one sheet was called “Account” and another sheet was called “Company.” By using a combination of the FIND function, the MID function and the TRIM function I was able to isolate the sheet name.

=TRIM(MID(CELL("filename",A1),FIND("]",CELL("filename"))+1,99))

I created this formula in cell B10 and then used the result within my MDX expression.

="{ TM1DRILLDOWNMEMBER( { ["&B10&"].[Orphans] }, ALL, RECURSIVE ) }"

This approach allows me to replicate an Active Form report by simply copying the entire sheet and then renaming the new sheet to be the same as the dimension name.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Read more Excel-related tips & tricks:

IBM Planning Analytics Tips & Tricks: Recalculating Excel Worksheets

IBM Planning Analytics Tips & Tricks: Workarounds for Unsupported Excel Functions in TM1 Web

IBM Planning Analytics Tips & Tricks: New Excel Feature – XLOOKUP

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Budgeting, Budgeting Planning & Forecasting, Excel, Excel tips & tricks, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, Revelwood, TM1

IBM Planning Analytics Tips & Tricks: Trimming Picklists

November 26, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

Did you know that IBM Planning Analytics includes a feature that helps trim the list of choices in a picklist as you type? There are many different ways to create picklists in TM1/Planning Analytics and Revelwood has previously written about creating picklist cubes.

Here is an exploration that uses a picklist. This list entails all base level elements of a dimension. As you can see, there are six options to choose from.

IBM Planning Analytics Tips & Tricks: Trimming Picklists

I can select a value by clicking on an element from the list, which is great when I have a small list like this. But what if I have hundreds of elements in the list? The list can quickly become hard to navigate.

I can instead type in the “Search” area. If I type the letter “F” then my list is reduced to the only elements that contain the letter F.

IBM Planning Analytics Tips: Trimming Picklists

You can see that the list does not just look at the first character … it instead looks at all characters. As another example, if I instead type the letters “ment” then the list will trim down to anything that contains these letters within the full string.

IBM Planning Analytics Tricks: Trimming Picklists

This approach can help your end users when selecting cost centers, employee names, or other long lists.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Want to get our Planning Analytics Tips & Tricks delivered to your inbox every Tuesday? Sign up to get our weekly email of just the week’s tip!

Learn more about picklists in IBM Planning Analytics:

IBM Planning Analytics Tips & Tricks: Creating TM1/Planning Analytics Picklist Cubes

IBM Planning Analytics Tips & Tricks: When to Build Multiple Cubes

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Beyond Budgeting, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Planning Analytics, Planning & Forecasting, Planning & Reporting, TM1

IBM Planning Analytics Tips & Tricks: Simplifying Dimension Maintenance

November 19, 2019 by Lisa Minneci Leave a Comment

Videos

Watch our latest IBM Planning Analytics Tips & Tricks video to learn how to simplify dimension maintenance in Planning Analytics. Once you master these easy techniques, you’ll be able to do all of your dimension maintenance from the Planning Analytics Workspace (PAW) administration screen.

In this video, Lee Lazarow, Revelwood’s FP&A technology director, demonstrates how to maintain your dimensions in PAW. Lee shows you how to move elements using both a standard drag-and-drop approach and a wizard-based approach. You’ll also see how to create new hierarchies and how to manipulate your dimension structure without going to a different screen.

By merging all aspects of a dimension together, you can do all your dimension maintenance from the PAW administration screen.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Want to get our Planning Analytics Tips & Tricks delivered to your inbox every Tuesday? Sign up to get our weekly email of just the week’s tip!

Check out our IBM Planning Analytics Tips & Tricks video series:

Regions with Rules in IBM Planning Analytics

Bookmarking in IBM Planning Analytics

Snap Commands in IBM Planning Analytics

Pivoting & Selecting Shortcut in IBM Planning Analytics

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks, Videos Tagged With: Analytics, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, Planning & Forecasting, Planning & Reporting, Planning Analytics Tips & Tricks, Planning Analytics video, Planning Analytics Workspace, Revelwood, TM1, video

IBM Planning Analytics Tips & Tricks: PAx Control Objects

November 12, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

IBM Planning Analytics uses cubes to store metadata information such as security and attribute information. These automatically generated cubes are called control cubes (which I sometimes call “squiggle cubes”) and begin with a prefix of a right curly brace.

Server Explorer used a toggle approach within the View menu to allow users to either view or hide these cubes. Planning Analytics for Excel (PAx) also includes a toggle approach that can be used via the following steps:

1) Ensure that the task pane is showing by selecting the icon within the IBM Planning Analytics ribbon

IBM Planning Analytics Tips & Tricks: PAX Control Objects

2) Click on the icon for “show and hide”

Understanding PAx Control Objects - IBM Planning Analytics Tips & Tricks

3) Select the option for “show control objects”

How to use PAx Control Objects - IBM Planning Analytics Tips & Tricks

Once selected, the list of cubes will expand and will display the control cubes. This list can be controlled via cube security to limit which control cubes can be seen by the user.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Read more IBM Planning Analytics Tips & Tricks:

IBM Planning Analytics Tips & Tricks: Troubleshooting Planning Analytics for Excel (PAx)

IBM Planning Analytics Tips & Tricks: The Ranked Report

IBM Planning Analytics Tips & Tricks: The Replace and Close Feature in PAx

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, PAx, Planning & Forecasting, Planning & Reporting, Planning Analytics for Excel, TM1

IBM Planning Analytics Tips & Tricks: New Excel Feature – XLOOKUP

October 29, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

Did you know Excel has a new feature called XLOOKUP?

For those of you who read these blogs regularly, you know that much of the focus is placed on IBM Planning Analytics Tips & Tricks.  However, I periodically also like to pass along new information about other planning and reporting aspects that impact your day-to-day tasks.

The VLOOKUP function has been around since Excel released version 1.0 in 1985. While VLOOKUP is one of the most widely used functions in Excel, there are some limitations:

  • Finding an “approximate” match
  • How to easily add columns in the search range
  • Define a search value in the middle of the range (e.g., not as the first column)
  • Starting a search at the bottom of your list without having to re-sort the data table

Microsoft recently announced the addition of a new function called XLOOKUP that is designed to simplify the lookup approach while merging functions such as VLOOKUP, HLOOKUP, INDEX and MATCH into a single function. The function is written as:

XLOOKUP(lookup_value,lookup_array,return_array,[match_mode],[search_mode])

lookup value: the value you are looking for (the same as VLOOKUP)

lookup_array: the lookup column (the same as VLOOKUP)

return_array: the results column (the same as VLOOKUP)

match_mode: This is an optional parameter that determines what kind of match to find.  The options include an exact match, an exact match or the next smaller item, an exact match or the next larger item, or a wildcard search.

search_mode: This is an optional parameter that allows you to determine whether the search happens from first-to-last or from last-to-first.

This new approach will make searching easier by not having to repeatedly modify your search table while also adding new functionality for tasks such as looking up a tax rate within a range of results.

There are many instances where the inclusion of Excel functions can help further your analytics. XLOOKUP is just one example.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Beyond Budgeting, Budgeting, Budgeting Planning & Forecasting, Excel, Excel tips & tricks, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, new excel feature, Planning & Forecasting, Planning & Reporting, Revelwood, TM1, XLOOKUP

IBM Planning Analytics Tips & Tricks: Learn how to use Snap Commands in IBM Planning Analytics

October 22, 2019 by Lisa Minneci Leave a Comment

Tips & Tricks

IBM Planning Analytics has a feature, snap commands, that simplifies various routine tasks. In our latest IBM Planning Analytics Tips & Tricks video, Revelwood’s FP&A Technical Director, Lee Lazarow demonstrates how snap commands in Planning Analytics allow you to change computer jargon into natural language wording.

In this video, Lee takes you through an example looking at operating expenses. He explains how Planning Analytics has built-in intelligence that is smart enough to understand typos or give you a list of options.

Watch Snap Commands in IBM Planning Analytics and learn:

  • How to turn on snap commands in the Planning Analytics Workspace (PAW) ribbon
  • How to use simple snap commands
  • How to hide a column

Snap commands simplify Planning Analytics, making your life easier!

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Check out our IBM Planning Analytics Tips & Tricks video series:

Regions with Rules in IBM Planning Analytics

Bookmarking in IBM Planning Analytics

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks, Videos Tagged With: Analytics, Beyond Budgeting, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, PAW, Planning & Forecasting, Planning & Reporting, Planning Analytics Tips & Tricks, Planning Analytics Workspace, snap commands, TM1

IBM Planning Analytics Tips & Tricks: The New Set Editor

October 15, 2019 by Lee Lazarow Leave a Comment

Tips & Tricks

IBM Planning Analytics contains a new set editor that makes it easy to manipulate the elements in a subset. This approach allows you to quickly add a single element, add a group of elements, or replace an existing set of elements.

Once inside the set editor, you will see three buttons that are used to move elements from the left “selectable” side to the right “selected” side:

IBM Planning Analytics Tips & Tricks: PA Set Editor

The first step is to define the insertion approach. This approach allows you to enter a single element (member only) or a set of elements. These options include the following:

Using the IBM Planning Analytics Set Editor

Once an approach is defined, you can either append to the existing set or you can replace the existing set. Assume we start with the following layout:

How to use the IBM Planning Analytics Set Editor

Inserting the children of 2017 will result in the following set:

Learn how to use the IBM Planning Analytics set editor

This approach added the 2017 element and the immediate children to the existing set.

Replacing the children of 2017 will result in the following set:

Using the new set editor in IBM Planning Analytics

This approach removed the 2016 elements and replaced them with the immediate children of 2017.

This new approach in Planning Analytics will save you time by merging multiple steps into a single click.

IBM Planning Analytics, which TM1 is the engine for, is full of new features and functionality. Not sure where to start? Our team here at Revelwood can help. Contact us for more information at info@revelwood.com. And stay tuned for more Planning Analytics Tips & Tricks weekly in our Knowledge Center and in upcoming newsletters!

Read more IBM Planning Analytics Tips & Tricks

IBM Planning Analytics Tips & Tricks: PA Modeling – The Setting Editor

IBM Planning Analytics Tips & Tricks: PA Modeling – The Dimensions Editor

IBM Planning Analytics Tips & Tricks: The Planning Analytics Workspace Editor – Part I

IBM Planning Analytics Tips & Tricks: The Planning Analytics Workspace Editor – Part II

Home » Budgeting » Page 5

Filed Under: IBM Planning Analytics Tips & Tricks Tagged With: Analytics, Beyond Budgeting, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, Planning & Forecasting, Planning & Reporting, planning analytics new features, TM1

Understanding PVUs

October 3, 2019 by John Pra Sisto Leave a Comment

News & Events

“A Processor Value Unit (PVU) is a unit of measure used to differentiate licensing of software on distributed processor technologies (defined by Processor Vendor, Brand, Type and Model Number). IBM continues to define a processor, for purposes of PVU-based licensing, to be each processor core on a chip (socket).”

So what does this mean in English? Basically, a PVU is unit of measure assigned to various hardware chips that allows IBM to assess a licensing cost for the power of that machine. As the hardware for your On-Premise IBM Planning Analytics systems become more powerful, the cost to license that power goes up. PVUs are licensed for both Production and Non Production (dev/ test) environments so it is important to ensure that you have both up to date.

Why is this important?

PVUs change as hardware changes thus making it important to stay up to date in order to remain compliant with license guidelines. If you bought 200 PVUs for your system 5 years ago, it’s a safe bet that there has been a hardware refresh at some point since then. If this created an increase in hardware power you must increase your PVUs to pass an IBM audit. For many clients, PVUs become the forgotten license.

It’s easy to understand users. If you add more people to the system then you know to add user licenses, but PVUs tend to be passed over. It’s important to stay informed so you remain compliant.

How do you know what is needed?

PVUs are calculated and displayed here : IBM PVU Chart

They are the result of an IBM calculation based on three things:

  1. The Chip family
  2. # of sockets
  3. # of cores

Example:

For this example, let’s assume that you have the following hardware makeup;

TEST TM1 – (1) socket, (2) Core Intel Xeon CPU E5-2670 v3 – Total 2 cores

PROD-1 TM1 – (4) socket, (2) Core Intel Xeon CPU E5-2670 v3 – Total 8 cores

PROD-2 TM1 – (2) socket, (2) Core Intel Xeon CPU E5-2670 v3 – Total 4 cores

Based on this info and the PVU table below:

IBM Planning Analytics Tips & Tricks: Understanding PVUs

Test – 1 socket/2 cores = 70 PVUs per core or a total of 140 needed

Prod1 – 4 sockets/8 cores = 100 PVUs per core or a total of 800 needed

Prod2 – 2 sockets/4 cores = 70 PVUs per core or a total of 280 needed.

The total PVUs needed for Non Prod = 140

The total PVUs needed for Prod = 1080

PVUs are often an afterthought when thinking about licensing. It’s important to understand the need to maintain a current count in both your Prod and Non Prod environments or risk a large penalty if you are audited.

Home » Budgeting » Page 5

Filed Under: News & Events Tagged With: Analytics, Beyond Budgeting, Budgeting, Budgeting Planning & Forecasting, Financial Performance Management, IBM Cognos TM1, IBM Planning Analytics, Planning & Forecasting, Planning & Reporting, TM1

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